Configuration Control Board Charter

  • Purpose:
    • This charter establishes the United States Army Garrison (USAG), Fort Hood Directorate of Information Management (NEC) Configuration Control Board herein after referred to as the CCB. The CCB is designed to manage changes, additions and deletions to all existing systems both classified and unclassified, and the implementation of approved changes.
    • Scope: It is the responsibility of the CCB to oversee the systematic proposal, justification and evaluation of design changes, followed by structured incorporation of those proposals that are approved. It is not to influence the actual design process. All decisions, direction and management of Configuration Items (CI) are conducted in accordance with applicable laws, Army Regulations, US Army and Installation Management Command (IMCOM) guidance, and Command Policy Letters, while adhering to high ethical standards. Specific duties of the CCB in fulfilling these general responsibilities are in Paragraph 4 below.
    • Frequency and Location: CCB meetings will be held approximately 12 times per year, (tentatively the 2nd Tuesday of the month) and special meetings will be called as necessary. Meetings will be held in Building 13, NEC Conference Room, unless otherwise directed.
  • Responsibility:
    • The Director of Information Management will serve as the Chairman of the CCB and will retain ultimate responsibility for all actions of the CCB and its execution. The Chairman will establish the agenda for each Board meeting.
    • The designated CCB Facilitator from Plans, Architecture and Service Operations Branch will:
      • Prepare and distribute the agenda and supporting documents for CCB meetings. Collect, collate and present all CCB read ahead material 24 hrs prior to each meeting.
      • Lead the discussions and serve as facilitator during the meetings.
      • Prepare minutes of the Board meetings; submit to Director for approval, and distribution to members.
  • General.
    • Voting members of the CCB: The Director will appoint in writing all members of the CCB for a term of office not to exceed one (1) year. No substitutions allowed. A majority of the voting appointee s must be present (4 personnel) to have a valid forum. If unable to draw enough personnel to hold a valid forum the meeting will be rescheduled for the next available window of opportunity that can sustain the minimum requirements for a valid forum. Approval of a CI must be passed by 2/3 vote of the voting members present. The Chairman retains veto power to defer or return a CI for further information or consideration.
      • Director of Information Management (Chairman)
      • Appointee s from:
        • Plans, Architecture and Service Operations Branch
        • Customer Service Branch
        • Networking and Switch Branch
        • Desktop and System Support Branch
        • Transmission Branch
        • Information Assurance Policy Management Branch
        • Information Assurance Compliance Branch
        • Information Assurance Manager (IAM)
    • Non-voting members of the Committee:
      • Deputy Director of Information Management (unless Director is absent)
      • Other staff members from NEC and tenant units who may wish to attend CCB and participate in presentations and discussions when their expertise is required or requested.
  • Execution. Action of the discussed issues varies due to particular circumstance. Primary action will be indicated in board meeting minutes, but implied and directed taskers are the responsibility of all members and meeting attendees. The Director retains full authority to adjust board recommendations based upon execution ability of projects, funding constraints and changes in mission, IMCOM guidance or other similar circumstances.
  • Duration. The CCB Charter expires 30 September 2010.