Freedom of Information Act (FOIA) and Privacy Act (PA):

The Freedom of Information Act (FOIA) is a Federal Law that establishes the public's right to request existing records from Federal Government agencies. The FOIA provides for prompt, maximum release of DoD records to the public unless such requested records are specifically exempt from mandatory public disclosure under the FOIA. Only the Secretary of the Army and the Initial Denial Authorities (IDAs) may deny a request for Army records.

Frequently Asked Questions (FAQs)

Who can file a FOIA request?

Any person can file a FOIA request, including U.S. citizens, foreign nationals, organizations, universities, businesses and state and local governments. Federal employees may, as private citizens, request records under the FOIA. These requests must be prepared at their own expense and on their own time. They may not use Government equipment, supplies, or postage.

What is a record?

A record is the product regardless of physical form or characteristics, made or received by an agency of the United States Government under Federal Law in connection with the transaction of public business and in Army possession and control at the time the FOIA request is made.

Can we ask questions under the FOIA?

The FOIA does not require Federal Agencies to answer questions, render opinions, or provide subjective evaluations. Requesters must ask for existing records, such as those mentioned above.

How do I submit a FOIA request?

Label your request "Freedom of Information Act Request" within the request letter and on the envelope, and address the request to the Military Command or installation likely to have the information you seek. To avoid unnecessary delays in processing your FOIA request, it is important to send your request to the proper agency. REMEMBER, misdirected FOIAs have to be referred to the proper command/agency for processing.

The Directorate of Human Resources, Administrative Services Division, processes FOIA requests for records held at the following directorates/agencies:
  • US Army Garrison Headquarters (USAG.)
  • Directorate of Resource Management (RM.)
  • Directorate of Plans, Analysis and Integration Office (PAIO.)
  • Directorate of Public Affairs Office (PAO.)
  • Religious Support (REL SPT.)
  • Internal Review and Audit Compliance Office (IRACO.)
  • Safety Office.
  • Staff Judge Advocate (SJA.)
  • Directorate of Human Resources (DHR.)
  • Directorate of Family, Morale, Welfare and Recreation (DFMWR.)
  • Directorate of Plans, Training, Mobilization and Security (DPTMS.)
  • Directorate of Logistics (DOL.)
  • Directorate of Public Works (DPW.)
  • Directorate of Emergency Services (DES.)
  • Military units that fall under the purview of the III Corps Commander.
Requests for any of these agencies should be addressed as follows:

If you do not know the location of the information you are seeking, contact:


MEDICAL Information Request (Medical/Mental/Dental)
Carl R. Darnall Army Medical Center
ATTN: FOIA/PA Officer
3600 Darnall Loop
Fort Hood, TX 76544
POC: William Emirg
Phone: (254) 288-8997

CONTRACT Information
U.S. Army Mission and Installation Contracting Command
ATTN: FOIA/PA Officer
1001 761st Tank Battalion Ave
Fort Hood, TX 76544
POC: Cathy Jones
Email: Contracting FOIA Records

CRIMINAL INVESTIGATION (CID) RECORDS
U.S. Crime Records Center (CRC)
ATTN: CICR-FP
Russell Knox Building
27130 Telegraph Road
Quantico, VA 22134-2253
POC: Michelle Kardelis
Email: CID FOIA Records

INSPECTOR GENERAL (IG) RECORDS
Office of the Inspector General
ATTN: SAIG-ZXR
1700 Army Pentagon, Room 1E132
Washington, DC 20310-1700
POC: Robert M. Deocampo
Phone: (703)545-4591
Email: U.S. Army Inspector General FOIA Records

What are reasons for not releasing a record?

The Army may not release or refer to another agency, a record requested under FOIA for various reasons such as:
  • The request is transferred to another Army Component or Federal Agency.
  • The Army Component determines through knowledge of its files and reasonable search efforts that it neither controls nor otherwise possesses the requested record.
  • A record has not been described with sufficient detail to enable the Army Component to locate it by conducting a reasonable search.
  • The requestor has failed unreasonably to comply with procedural requirements, including payment of fees, imposed by the FOIA and AR 25-55.
  • The request is withdrawn by the requestor.
  • The information requested is not a record within the meaning of the FOIA and AR 25-55.
  • The record is denied in whole or part in accordance with procedures set forth in the FOIA and AR 25-55. (see FOIA exemptions below).
*What are FOIA exemptions?

The following types of records may fall within the FOIA exemptions in whole or in part from public disclosure under the FOIA, unless otherwise prescribed by law:
  • Records currently and properly classified in the interest of national defense or foreign policy.
  • Records related solely to internal personnel rules and practices of DoD or any of its components whose release would allow the circumvention of these records thereby substantially hindering the effective performance of a significant function of the DoD component.
  • Records that a statute (or law) specifically exempts from disclosure by terms that permit no discretion on the issue, or in accordance with criteria established by that statute for withholding or referring to particular types of matters to be withheld.
  • Trade secrets and commercial or financial information obtained from a private source which would cause substantial competitive harm to the source if disclosed.
  • Internal advice, recommendations, and subjective evaluations, as contrasted with factual matters, that are reflected in records pertaining to the decision-making process of an agency and records pertaining to the attorney-client privilege.
  • Records which, if released, would result in a clearly unwarranted invasion of personal privacy.
  • Records or information compiled for law enforcement purposes.
  • Records for the use of an agency responsible for the regulation or supervision of financial institutions.
  • Records containing geological and geophysical information and data (including maps) concerning wells.
What is denial?

When information is withheld, whether partially or fully, this constitutes a denial under FOIA. A request may be denied for one or more of the aforementioned exemptions. When this happens, you will be notified in writing by an Initial Denial Authority (IDA) and given appeal rights. IDAs are denial authorities for records that fall under their functional areas. If your request is denied partially you will receive information that has portions deleted. Red-acted or sanitized records have the denied information removed from where it was originally located within the document. There are usually two methods for sanitizing a document; one is to blacken out the denied information, and the other is to completely remove it.

Do I have to pay for a FOIA request?

The FOIA allows fees to be charged to requesters based upon their fee category. Any fees for previous FOIA requests must be paid in full prior to processing new requests. Waivers or reductions in fees may be given if disclosing the information is in the public interest. Public interest is defined as information which significantly enhances the public's knowledge of the operations and activities of the Army. The FOIA requires that requesters be placed into one of the below fee categories:
  • Commercial:Requesters who seek fee information for a use or purpose that furthers their commercial, trade, or profit interest are considered commercial requesters. Commercial requesters pay all fees for search, review, and duplication.

  • Educational Institution: Institutions of education, including preschools, elementary or secondary schools and institutions of higher learning, qualify as educational institutions. The records must be sought in furtherance of scholarly research. Educational requesters pay only duplication fees, unless it is determined that fees are waived or reduced in the public interest. The first 100 pages are provided at no cost.

  • Non-Commercial Scientific Institution: A non-commercial scientific institution is operated solely for conducting scientific research. The records must be sought in furtherance of scientific research, the results of which are not intended to promote any particular product or industry. Like educational requesters, these requesters pay only duplication fees, unless it is determined that fees are waived or reduced in the public interest. The first 100 pages are provided at no cost.

  • News Media: A representative of the news media is a person actively gathering news for an entity organized and operated to publicize or broadcast news to the public. News media pay only duplication fees, unless it is determined that fees are waived or reduced in the public interest. Again, the first 100 pages are provided at no cost.

  • Other Requester: Requesters who do not qualify in another category are considered "other" requesters, and normally make requests for agency records for their personal use. "Other" requesters receive two hours search, all review costs, and the first 100 pages at no cost.

All requesters should submit a willingness to pay fees statement regardless of the fee category, however, this does not mean you will be charged fees. Except for commercial requesters whose fees total more than $15, waivers are always considered. Fee waivers may be granted when the disclosure of the records is in the public interest and the records are likely to contribute significantly to public understanding of the operations or activities of the government and is not primarily in the commercial interest of the requester. The following factors are weighed in making a fee waiver determination:
  • The subject of the request.
  • The informative value of the information to be disclosed.
  • The contribution to an understanding of the subject by the general public likely to result from the disclosure.
  • The significance of the contribution to the public understanding.
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